NAPUS has received a copy of a letter from Deputy Postmaster General & COO Patrick Donahoe, with instructions on changes to the way the results of Supervisory Workload Credit (SWC) will be handled when a supervisory staffing reduction is determined. Mr. Donahoe said “Effective immediately, when the SWC worksheet results in a supervisory staffing reduction to a particular installation or unit, the change will be effective no sooner than 30 days from the date the worksheet is finalized and provided to local management.” The change in the date of implementation is intended to ensure that there is an adequate period of time to effectively make the required change.
SWC Update 10/29/10
The resident officers have completed discussions with the Postal Service that were previously initiated by the executive board during our recent board meeting. The discussions concerned the use of the automated SWC for Customer Services and the immediacy with which the Postal Service was implementing staffing changes. It was NAPS’ position that the automated SWC data may be incorrect and deserved an additional review.
NAPS has been successful in achieving the issuance of instructions by the Deputy Postmaster General of the Postal Service to have a 30 day review period following a SWC review performed in a Customer Service operation that results in the loss of an EAS position in an office.
Based on the attached letter from the Deputy Postmaster General, Patrick Donahoe, there will be a 30 day period, prior to the ultimate reassignment of an impacted supervisor, where our local NAPS officers can review the automated SWC calculations and complete the manual SWC forms to determine the accuracy of the automated SWC completed by management.
There are two documents attached:
1.Letter dated October 28, 2010 authored by DPMG and COO Patrick Donahoe
2.Instructions for local NAPS branches to conduct a review of the Management initiated SWC evaluation
NAPS, at the local level, should initiate a review of any automated SWC that results in the reduction of an EAS position. Local branch officers should follow the instructions that are attached to this message. If you have any questions, direct them to your respective NAPS Area VP.
Instructions dated October 28, 2010:
NAPS Headquarters has been working with the Postal Service to provide a timeline for NAPS branches at the local level to review the results of SWC’s calculations that result in the excessing of supervisors from Customer Service operations.
As a result of automated SWC calculations, and the desire of local management to make immediate moves of EAS employees, our members, in certain situations, are being required to make decisions about applying for new positions in less than a week.
NAPS has objected to postal headquarters about the speed at which the process has been employed and the negative impact that this process has had on our members who are being impacted.
The Postal Service has agreed to a NAPS proposal to provide a 30 day review period where SWC’s calculations result in the loss of a supervisor position in stations/branches and post offices.
In a letter to the field, from Deputy Postmaster General Pat Donahoe (see attached), when a SWC’s calculation results in the reduction of an EAS position the impacted EAS employee cannot be moved out of the assignment in less than 30 days from the date of notification.
What should our members do when they are notified that their position has been impacted by a SWC completed on their office?
When one of our members is notified that their position has been impacted, they should immediately contact their local NAPS branch president to report the Postal Service’s actions.
• The branch president should request a copy of the SWC evaluation that was completed by the Postal Service and work with the postmaster or station/branch manager to complete a manual SWC form (this form is available on the NAPS website or through contact with your respective NAPS Area Vice President).
• A local branch officer, with the assistance of the postmaster, station/branch manager and/or supervisor of the impacted office, completes the manual SWC form to ensure that all craft positions for the office are identified and reported in the SWC matrix.
• You must pay particular attention to vacant positions and the evaluation of clerks with financial responsibilities as the SWC calculations for clerks with financial duties have a higher value in the SWC process.
• Once the manual SWC worksheet is completed, a comparison between the automated SWC that was generated by the Postal Service and the Manual SWC worksheet developed by NAPS and the local management of the impacted office should be completed.
• If there are differences between the USPS SWC data and the manual SWC data that was prepared at the local office indicate that the office has been evaluated improperly and the impacted EAS supervisor position should remain in the office, immediately contact local postal officials (POOM, Manager, Operations Program Support, etc) of the findings of your review.
• Should you be unable to resolve the discrepancies that you have found between the automated SWC generated by the Postal Service and your local manual SWC worksheet, the next step is to contact your respective NAPS Area Vice President and advise them of the situation you have.
• Due to the time frame of 30 days that was provided by the Postal Service prior to the impacted EAS supervisor being relocated, it is critical that everyone involved remain mindful of the time period provided so that our SWC review and any rebuttals so not wait until the last minute to surface.
The ultimate objective of this NAPS’ plan is to conduct a timely review of the SWC process within the 30 day timeframe established through negotiations with the Postal Service.
If there are no discrepancies between the automated SWC and your manual SWC the process of reducing the EAS complement in the office can proceed after the 30 day period has expired.
If you have any questions about this process, and/or if the Postal Service is disputing the data that is developed by NAPS local officials, please contact your NAPS Area Vice President.